October 2024 Minutes (Campbellford Minor Hockey)

CMHA Meeting Agenda 2024 2025

Wednesday October 16, 2024

Meeting @ Fire Hall 6:30pm

Attendance: Casey, Kurtis, Jason, Wayne, Kristy, Nolan, Jacquie, Joanna, Kyle, Pudge

Absent:Nancy

1. Friday Night first game at the new arena: Program created by Charity thank you!

• Invited Mayor to do puck drop

• Have O'Canada

• Deanna introduce the players

2. Rosters

   1. U18: Waiting on trainer needs 

   2. U15LL and Rep approved

      1. 1 player: documents need uploading

      2. 1 bench staff denied, VSC was denied, Jacquie and Jason looking into this

   3. U13 Rep- approved

   4. U13LL Black- two players outstanding documents

   5. U13LL Yellow- Approved

   6. U11LL Black: resubmitted- all players approved

   7. U11LL Yellow: Approved- 1 player needs to be approved

   8. U11 Rep- approved

   9. U9- Approved- only coaches on the bench

   10. U8- coach needs to do declaration

   11. U7- need to get in order

   12. U5- Need to get Jenn's volunteers VSC done to get them on the ice

       1. 11- +4 overager

       2. 13 coming down to do 4 skates

       3. Motion to do the honour system for the players who are doing the 4 skates with Jenn. 

Motion: kristy

Second: Kyle

All in favour

3. Nancy has given her letter of resignation: 

   1. Her position is vacant, will look into filling the position

4. LL convenor- see next notes

5. Replacement convenor for Glen's vacant position- the executive is to appoint someone, at the AGM they will need to be voted on-

   1. Chad Belfry would like to put a name in through the board and be the LL convenor ( he currently asst. Coach to U8 and U11rep)

Motion to add Chad Belfry to board and as the LL convenor

Motion: Pudge

Second: Sean

All in favour

6. Nancy:Wayne will talk to Nancy regarding her access to different accounts

   1. Spordle

   2. HCR

   3. E-registration portal

7. Casey will get a giftcard for Nancy and Glen as a thank you for their years of dedication to Campbellford Minor Hockey.

8. Complaint form on website- Jason will figure out

9. Jamboree Update

   1. 9 U7 teams could be up to 13 with our campbellford Feb

   2. U8- Jan 4:  5 registered would like 16. Let's continue to run this even with Warkworth's Jamboree

   3. Rent the room from the YMCA for food and place for families to be when not playing games

10. New equipment for arena coaching/practice resources

    1. Requested two cages for our equipment

    2. White poly feed cart, coaches resources/practice gears- Sean will investigate

    3.  Motion to spend $2500 on new practice gear 

              Motion: Joanna

Second: Sean

All in favour

11. Tournament fees?- Last year each team was provided $800 to put towards tournaments/end of year. 

    1. Paying for U7-U8 wrap up

    2. U9 and up will get $1000 toward a tournament, LL must pay towards their wrap up tournament

    3. Policy for fundraising- Jason will develop something

       1. Teams will only  be able to fundraise as a whole team and not individually

12. Financial Report

    1. Sweater sponsor has been collected

    2. Coaches need to submit expense for courses

    3. Registration fees: for people who have payment plans by January, all other outstanding fees paid by December 1

13. OMHA report

    1. No report, meeting not until after this meeting

 

14. LL Update

    1. U11 wrap up weekend- March 27-28-booked CMHA will host

    2. U9 and down on Monday October 21- Douro scheduling meeting

 

 

15. Development: plan was sign up and kids together, nightmare with team schedules already done

    1. Skill oriented practice based on the team: 4 sessions per team, omitted U7

    2. U18- offer 2 and see how they go, will get up to 4 sessions

    3. Pay for the ice and instructors

    4. Pay for it all starts Nov 3- $13,000 approx. Budget to be confirmed

 Motion to approve Jason's development plan outlined above, with the understanding that we will set up the goalie development

Motion: Sean

Second: Pudge

  All in favour

5. In the next few weeks we will be able to get the goalie development going. 

 

16. Coach appreciation gift- Sean will look into this: Whiteboards, colts bags for their skates etc.

 

17. Equipment:

    1. New jersey bags with home and away

    2. Puck carries x 3

    3.  Whiteboards for coaches

 

18. End of school year registration instead of September- table for next meeting

 

19. Change sign for first game Friday

 

20. Picture night November 7th many coaches and players away for deer hunting, silver stick. We will review this ladies auxiliary about the possibility of changing the date

 

Next Meeting: October 27, 2024 firehall 6;30

Motion to adjorn:Nolan

Second:Sean

Meeting Adjourn