CMHA Meeting Agenda 2024 2025
Wednesday May 1, 2024
Meeting @ Fire Hall 6:30pm
Attendance: Wayne, Pudge, Jason, Kyle, Jacquie, Glen ,Casey, Nolan, Nancy, Kristy, Joanna
Absent: Kurtis, Sean
1) Ladies Auxiliary:
- Included in the fundraiser events
- Offer help where we can
- Would like to discuss what CMHA would like to see/goal at the beginning of the year
- Hockey pictures?
- Tournaments: work with the convenor to offer assistance
- Pledge an amount over a set number of year
- They will figure out the main contact person, meet for when needed
2) Confidentiality forms for everyone and Police Checks need to be linked to sportle account
a) Casey will ensure forms are ready to be signed next meeting
b) Following up on people who are running clinics
c) Will get more information on this
3) New Executive:
President (2 year term):
Nominate: Wayne
Second: Joanna
All in favour
Vice President:
Nonimate: Joanna
Second: Pudge
All in favour
Past President: Mike Sherwin
Treasure (2 Year term):
Nominate: Kristy
Second: Jacquie
All in favour
Secretary:
Nominate: Casey
Second: Nancy
All Favour
Registar:
Nominate: Jacquie
Second: Nancy
All in favour
Ice Scheduler:
Nominate: Kyle
Second: Joanna
All in favour
Coaching Convenor:
Nominate: Sean
Second: Casey
All in favour:
Sponsorship Manager:
Nominate: Wayne, Kurtis, and Nolan
Second: Casey
All in favour
Equipment Manager:
Nominate: Kurtis
Second: Casey
All in favour
Development convenor:
Nominate: Jason an Nolan
All in favour
Motion to create a development committee
Motion: Wayne
Second : Joanna
All in favour
OMHA Rep:
Nominates: Nancy and Jason
Rep:Jason
- 8 Yes, 2 no
Alternate: Nancy
- 2 Yes, 11 no
All in favour
LL Rep:
Nominate: Glen
Second: Jacquie
All in favour
Tournament Convenor:
Nominate: Joanna
Second: Pudge
All in favour
Arbitrator inputter-
Nominate Joanna
Second: Casey
All in favour
Head Trainer: TBD set it up, look into having a trainer do it.
Motion:Jaquie
Second:Casey
All in favour
4) Job Description:
Golf Tournament:
Policy Committee: Kristy and Casey
Website: Nancy and Jason
Social Media: Casey
Harassment Committee:Wayne, Jason, Pudge, Glen
Tournament Committee: Everyone as required
Development Committee: Jason, Nolan and Sean
Motion: Casey
Second: Glen
All in favour
Team Conveyors:
Glen to co-convene as the LL rep for all age divisions
IP/U7/U8: Joanna
U9- Casey
U11- Pudge
U13- Nolan
U15- Glen
U18/21- Nancy
Motion: Glen
Second:Casey
All in favour
5) Registration :
a) Should we open now? Same incentive as last year: Incentive- register and pay in full before August 1st, and one person will win their registration fee back.
i) All in favour of offering the incentive
b) Open registration after AGM OMHA- June 7 and 8th, looking like mid June
c) Drop down:
- Are you new to hockey
- Are you interested in the second rep team, if provided by OMHA
- Mandatory emails, phone numbers
d) Teams for 2024 2025 season:
i) U7- 2 LL
ii) U8- 2 LL
iii) U9- 2 LL, 1 MD
iv) U11- 2LL, 2 Rep, 1 Select
v) U13- 2LL, 2 Rep, 1 Select
vi) U15- 1LL, 1 rep
vii) U18- 1LL, 1 Rep
e) Fees
i) $300 U5
ii) $450 U7/U8
iii) $650 U9
iv) $700 U11 up ($100 tryout fee)
v) Motion for goalie incentive: Motion to give a goalie incentive age U11 and up for players committed to be goalie for the season. Players U7 to U9 interested in the goalie position and committed to development will also be given the incentive. Executive will evaluate at Christmas to give fees back. Decided by the Executive in consultation with the coach.
Motion: Glen
Second: Kyle
All in favour
Motion: Jason
Second: Casey
All in favour
6) U18- Parents are concerned about enough players to roster a team. Will discuss as registration begins
7) Financial Report
a) Price of sign: $1650 comes with 300 new letters, $625 for new cage, comes with Colts logo- Wayne to purchase
Motion to purchase new sign: Wayne
Second: Joanna
In favour
b) Sell old sign on Facebook Marketplace. Casey and Wayne will take care of
8) Coaching
a) Applications
i) U8: 0
ii) U9: 1- Kevin welch
iii) U11:6- Sean McNeil,Mike Summerfelt (assistant),Joanna Linton, Kyle Gilders, Paul McEvoy, Chad Belfry
iv) U13: Blain Thompson, Scott Chapman, Jeff Petherick, Marc Tanner, Briar Hislop (Second entry), Glen Patfield
v) U15: Blain Thompson, Steve Tombs, Ryan Yarrow
vi) U18:Tyler Revoy
b) Coaching Interviews: 4 panel members, and 3 executives (Wayne, Glen, Jason, Sean), take the recommendations from the panel members. Panel will bring back recommendations to the executive to make a final decision.
i) Mid May
ii) Sean and Wayne will discuss and set up interviews
9) Golf Tournament- Saturday May 25, 2024 Warkworth Golf course (Casey, Nolan help with signs)
a) Hole sponsors: need to pound the pavement. Casey will get a list of sponsors from last year from Sarah. Will divide up and conquer as a whole.
b) 5 teams registered so far
c) 9 am shotgun start
d) Signs out, registration at the tournament- List of members/non-members
e) Wayne is going to ask the ladies auxiliary who is available to help
10) App to use for executive
a) Square: approximately $400 a month
b) Nancy, Kristy, Casey will look into keeping the app or switching to new.
11) Fall Dance-table it
12) Policy Manual Update: Kristy and Casey have been working through updating our Policy Manual. Starting next meeting, Kristy and Casey will present changes to the policy manual, we will do 10 minutes each meeting until completed. We will have copies of the changes proposed.
Next meeting: June 2, 6:30 firehall
Motion:Kyle
Second:Casey
Meeting Adjourn