December 2024 Minutes (Campbellford Minor Hockey)

CMHA Meeting Agenda 2024 2025

Sunday December 15, 2024

Meeting @ Fire Hall 6:30pm

Attendance: Kristy, Jason, Joanna, Wayne, Kyle, Sean, Nolan, Casey, Chad,Jacquie

Absent: Pudge, Kurtis,Clevy

1. Policy Manual update 10 minutes- tabled next meeting

2. OMHA report:

   1. VSC- waiting new information from OHF on next steps for those waiting on their police checks

   2. Social Media: inappropriate things on team individual pages

   3. Playoffs finalized- Scheduling meeting. January 6th 2025

3. LL Report

   1. Different awards for volunteers-

   2. Jan 10th player deadline for transfers

   3. Jan 15th last day to AP 

   4. Feb 10th adding new players who have not been approved to play anywhere else

   5. Ref issues:

   6. 3 suspensions this month

   7. U7 wrap up tournament has been sent out- do we register all three teams

      1. Nolan will reach out to the U7 teams if they are wanting to register first weekend in March

   8. One 18 game curfewed. LL games are not to be curfew

4. Jamboree: Motion to pay U7 and U8 jamboree fees for our home tournament

Motion: Joanna

Second: Kristy

All in favour, abstain Chad and Nolan 

1. Financial Report

   1. Collected money for most players, approximately 8 players with outstanding , money is still being sent in

   2.  Motion to accept financial report: Kyle

2. Sponsor Bars for U13LL black and U11LL yellow: Did we get them on with the correct size?

   1. U11 are both done.

   2. U13 still not done

3. New Arena Storage area: Daniel Giddings $1500 a bin, if we ordered more, we will look into other options 

4. Hockey day in Campbellford:

   1. See ladies auxiliary notes

   2. 50/50 went great

5. Ladies Auxiliary: Picture day went well, all happy

   1. Our role: use to run canteen to give back to minor hockey, purchase of socks, tournaments, help minor hockey where possible. 5 people on the committee to, Deanna Patfield, Jackie Turner, Rachel Watson, Angela Wellman, Charity Kerr and Carol

. Pop up Tuesday night 5-7 and Saturday all day.

2. Hockey day huge success raised approx $4200

3. Sock payment: given to Carol, probably pay half of the invoice

Motion to prioritize our own governance and what it looks like in being compliant with incorporation and then define our relationship with ladies auxiliary

Motion: Kristy

Second Sean

 All in favour

6.  Equipment:Where are we with these

   1. New jersey bags with home and away- price from Ricarts

1. Puck carries x 3- taken care of

2.  Whiteboards for coaches: Nolan will go to Hockey Stick man to get a price

7. Incorporation

   1. We are incorporated

   2. 3 parts to take care

      1. By-Laws in compliant

      2. Financial

      3. Governance piece updated

      4. Need to be compliant by our AGM and financial audit complete with CPA

   3. Action item have Kate McNeil to come in and explain what needs to be done

8. Open Borders

   1. Likely an open border will happen next year. Meeting with OHF was postponed

   2. U10 and up and AAA down pick where you want to go

   3. No action now, we need to think about how to brand CMHA  better, what we can offer the players, better coaching, social media key on how good we are, new arena, potentially lower registration fees, need to be competitive

9. Players in Uniform: If player injured can sit on the bench as long as they can wear full uniform

10. Disrespecting officials: Penalties are up 76% this year for disrespecting. Other organizations are taking extra punishments. 

11. Harassment updates

12. Other players in change rooms- no other people should be in change rooms

13. Coaches workshop

    1. Offer it

    2. Sean will look into getting a date

14. Bring up to council the use of multi-purpose room to allow minor hockey to use the room, Jason, will write a letter

15. Feedback goalie clinic: positive feedback 

• Jamie McKelvie has started U7 and U8

16. Communication: 

17. Kristy on vacation: will have an auto reply. Joanna and Wayne will be the contact person

18. Jamboree: Jan 4th, looking for food, Joanna will reach out to Kurtis, Wayne McDonalds

    1. Time clock volunteer

 

Next Meeting:  Feb 2, 2025

Motion to adjourn: Kyle

Second:Chad

Meeting Adjourn