February 2025 Minutes (Campbellford Minor Hockey)

CMHA Meeting Agenda 2024 2025

Sunday February 2, 2025

Meeting @ Fire Hall 6:00pm

Attendance: Kurtis, Chad, Kyle, Wayne, Joanna, Clevy, Jacquie, Casey, Pudge, Sean, Kristy

Absent: Jason, Nolan

1. Policy Manual update 10 minutes- table until next meeting

2. OMHA report:

   1. Susanne T. stepping down as of year end from OMHA

3. LL Report:

   1. Wrap up U8 the league is hosting in Warkworth

   2. Winter season grouping done, last week schedules

   3. Ordered banners for A champs and A-finalist

   4. End of year AGM look at rules, if there are any changes, we need to prepare.

4. Financial Report

   1. One family still owing money- Needs to pay by February 14

Motion: Pudge

Second: Clevy

All in favour

Motion to accept Financial Report

Motion: Kyle

Second: Casey

All in favour

5. Jamboree:

   1. U8 went well with no issues. McDonald's food voucher 137 were use, put out to see if Ladies auxiliary are wanting to cover the fee waiting to hear back  

   2. Will continue to use the McDonald's voucher U7 Jamboree

   3. U7 Jamboree February 8th-

      1. Need volunteers to come help

   4. Canteen struggled to keep up

   5. Looking into if other teams to host tournaments next year, the arena makes it easy to host tournaments, 

6. U5-U8 wrap up nights

   1. Scheduled night Mar 4 (U7 Yellow, Black), 5 (U5), 6 (U8 and U7 white)

   2. Asked Ladies auxiliary if they are committed to help out

   3. Rent the room

   4. Order pizza, chips and drinks

   5. Trophies- check to see how many trophies are at the older arena

7. Sponsor Bars for U13LL black 

   1. U13 still not on. Trying to organize a time, will have to set a deadline to get these completed.

8. Storage Space at arena

Propose to order portable hanging racks that are on wheels that will withstand the weight of jersey bag and totes to organize (dozen)

Motion: Joanna

Second: Kyle

All in favour

1. Order the black out, reach out to Dave to get a quote, but looking for a more breathable material

9. Banners from old arena are down, will need to be dried cleaned and then take a look to see if we can hang them in the new arena

   1. Kyle will pick one up and take to dry cleaners to see if they can be cleaned.  

10. Incorporation

    1. Motion to hire  Kate McNeil to take care of,  organize and get us in compliance. 

Motion: Joanna

Second; Clevy

All in favour

Sean abstain due to relationship

2. CPA to do a review engagement, less than $500,000 or over $500,000 full audit

   1. Quotes from Welch, Trent Hills Accounting

3. Change our year end so it does not fall at tax season, will need to be done by-law changes at AGM

4. Casey and Sean will look into get things done

11. Need to Email Municipality to request ice into May to hold  spring tryouts, pre skates and body checking clinics. Casey will draft and send out

Email Peter, Kelli and Lynn, Carrie

 

12. Open Borders 

    1. Need to have our coaches in place before  tryouts

    2. Tryouts could be slated for the first couple of weeks of May

    3. Open coaching application open tomorrow, closes February 17th.

       1. Interviews will be early March

       2. U9MD- U18 

    4. Need to lay out our development, what we have to offer, goalie options, promote CMHA through social media.  

13. Insurance

    1. Reimbursed for coaches/players with CMHA who also ref

14. Website:

    1. Coaches survey/team awards- Jason will put it on the website

15. Motion to give each team an extra development with a total of  5 sessions per team. Brats Blades are able to do 2 sessions every Sunday, able to move to Campbellford soon

Motion: Kyle

Second: Clevy

All in favour

16. Motion to ask the Brahaney's (Brats Blades) to run our pre skates

Motion: Clevy

Second: Kyle

All In favour

17. Body Checking clinic

    1. Clevy reached out Vince to see his availability

18. Tape bags- black bags with Campbellford colts logo

    1. Nolan look at getting quote from guy in belleville

 

Next Meeting: February 23, 2025 6:30pm firehall

Motion to adjourn: Kurtis

Second:Casey

Meeting Adjourn