February 2025 Minutes (Campbellford Minor Hockey)

CMHA Meeting Agenda 2024 2025

Sunday February 23, 2025

Meeting @ Fire Hall 6:00pm

Attendance: Nolan, Jason, Kyle, Wayne, Joanna, Pudge,Kristy, Jacquie, Casey, Sean

Absent: Clevy,  Kurtis, Chad

1. Policy Manual update 10 minutes-need to table until incorporation is updated

2. OMHA report:

   1. Applied for additional rep teams for next season, added U18 and U9MD were approved and submitted to OHF

   2. Lots of interest in U16 age groups for next year, 6 have put in. Need to go Lakeshore league, if interest continues to have  6 or more, EMOHL will look at a league going forward

   3. U9 full ice pilot took place in the Waterloo/Guelph area, OMHA would like to apply for a full ice for next year

   4. Lost of interest in spring tryouts, over half the league  have committed

   5. Expect to play hockey during March Break

3. LL Report:

   1. Wrap up weekends have been paid for and registered

4. Financial Report

   1. Paid for ice at the arena

   2. 50/50 revenue is up

Motion to approve Financial Report

Motion: Joanna

Second: Kyle

All in favour

5. Jamboree: U7 has been done

   1. 127 happy meal vouchers turned in out of the 160 that were given out

   2. Success, no negative feedback

6. U5-U8 wrap up nights

   1. March 4, 5, 6 Minntek room is booked from 5:30-7:30

   2. Ladies auxiliary looking after the trophies, pizza, drinks and snacks

   3. Executive's help is not required

7. Sponsor Bars for U13LL black 

   1. Jesse Lee has paid for for sponsorship,  no sponsor bars have been added to the  jerseys

Motion to approve Jesse Lee electric will not have to pay for sponsorship next year 2025/2026

Motion: Kristy

Second: Jacquie

All in favour

8. Storage Space at arena

   1. Did the portable hanging carts get ordered? Yes ordered

   2. Black out cover- Nolan will get a quote

   3. Trophies from red barn and pictures are at the new arena

9. Banners

   1. Only 5-6 can be dried clean out of the 55

   2. Town has indicated that any mold will not be going into the new arena. They are not wanting the old banners at the arena

   3. Not enough space to hang all of them, cannot hang over the ice, roof is not high enough

   4. Could look at new ones like Warkworth, consolidate some

   5. Next step go in hang up banners and take picture, do mock ups and go from there

   6. Pictures: idea get them plagued (like Norwood) and put up behind the stands as a walk down memory lane

   7. Next Step: look at getting a sub committee to help with Banners and Pictures. Joanna will contact Scott Newman to help move this forward    

10. Incorporation: Going good

    1. Waiting on quotes from accounting firms

    2. Documents and directors list have been updated

11. Ice in April/May

    1. Body Checking clinic-Will fill in after the pre skates, Clevy will look at booking Vince

    2. Preskates-16 hours per team- need to be done before the 18th of April

    3. April 27th-28th Showcase for Trent Hills Thunder

    4. U11-13 tryouts have to run from  May 3rd to May 9 

    5. U15-U18 tryouts have to run from May 5 to May 11

12. Coaches Application

    1. U11- 4 applied

    2. U13 -5 applied

    3.  U15-1 applied

    4. U18-1 applied

    5. Interviews: Waiting to see the Coaching conveners schedule,and panel, trying to get done as soon as we can. 

13. U5 for next Season

    1. Jen needs Coach 1 intro to coaching- looks like she has it,we just need to reach out and get it merged. 

    2. Overagers in the group: logistically keeping the overagers to the U5 roster instead of rostering them to their age division.

       1. Look into asking if we can roster them to U5 as they are not apart of the Leo league

14. Golf Tournament

    1.  Booked for August 23rd

    2. Budget for prices

       1. Swag bag to give to each golfer

       2. Prizes

Motion to give $1500 to put towards prizes and event 

Motion: Sean

Second: Jason

All in favour

15. Coaches Banquet

    1. Friday in April available at the Curling Club open $300 everything including bar We will book for April 25th, look at booking the Legion as the curling club may not be able to accommodate our numbers

    2. Amanda Twigg, can cater

    3. Approximately 120 people with bench staff and their partners

    4. Coaches awards

    5. Digital form to invite

16. AGM

    1. Once we get our accountant and timeline, we will hold our AGM, as we will need a financial audit before we can hold.

17. Facebook promoting Coaching applications-

18. Awards: form and new director forms

    1. Up the end of the week

19. Registration fees: need to be prepare to get a number sooner than later

20. Player awards

    1. Wednesday April 16th

    2. Casey  will contact High School to book

    3.  Casey will email Sean the awards that the coaches will need to do

 

 

Next Meeting: Tentatively Sunday March 9th @ 6:30pm Firehall

Motion to adjourn: Kyle

Second:Nolan

Meeting Adjourn